Governance, transparency & compliance
Feng-yün Song, z.s. is a legally registered non-profit association in the Czech Republic. This page sets out our legal status, governance structure, financial accountability practices and non-discrimination commitments.
Legal status
Feng-yün Song, z.s. is a registered association (zapsaný spolek) established and operating under Act No. 89/2012 Coll., the Civil Code of the Czech Republic, and recorded in the public register of associations maintained by the competent Czech court. Our identification number (IČO) is 28558502 and our registered seat is Chodovská 1549/18, 101 00 Praha 10, Czech Republic.
The association is non-profit in both form and practice. It has no owners and distributes no profit. All income — from donations, membership contributions, grants, public subsidies and cost-covered programme fees — is applied exclusively to the statutory purposes described in our founding statutes: culture and artistic heritage, education, health promotion, social inclusion and support of vulnerable persons.
Our registration details can be verified independently in the Czech public register (veřejný rejstřík) and in the ARES business register using our IČO. We are glad to provide a current register extract, our statutes and our most recent annual report to any funder, verification body or partner on request at info@karmakare.com.
| Legal name | Feng-yün Song, z.s. |
|---|---|
| Legal form | Registered association (zapsaný spolek, z.s.) |
| Country of registration | Czech Republic |
| Identification number (IČO) | 28558502 |
| Registered seat | Chodovská 1549/18, 101 00 Praha 10, Czech Republic |
| Telephone | +420 272 142 821 |
| Official email | info@karmakare.com |
| Purpose | Non-profit; public benefit in culture, education, health and social inclusion |
Governance structure
Our statutes define three distinct bodies. No single person controls strategy, spending and oversight at the same time.
Governing body
Elected by the members' assembly, the board sets strategic direction, approves the annual budget and the annual report, appoints the executive leadership, and bears statutory responsibility for the association. The chairperson acts as statutory representative. The board meets at least quarterly and every decision is minuted.
Operational management
The executive director and programme coordinators run daily operations within the budget and mandate approved by the board: programme delivery, staff and volunteer management, partner relationships, grant implementation and reporting. They report to the board at every meeting.
Independent expertise
Practitioners from music and culture, mental health, education, community work and accounting advise on programme quality, safeguarding and ethics. The council holds no executive power; its value is independent, expert challenge to our plans and results.
Highest body
The assembly of members is the highest body of the association. It approves the statutes, elects and recalls board members, and receives the annual activity and financial reports. It convenes at least once a year.
Policy
Members of any body must disclose personal or economic interests in matters under discussion and abstain from the related vote. Related-party transactions require prior board approval and are disclosed in the annual report.
Financial transparency
We prepare an annual activity report and an annual financial statement covering income by source, expenditure by programme, administrative overhead and fundraising costs. Both are approved by the board, presented to the members' assembly and made available to donors, funders and the public on request.
Bookkeeping is maintained in accordance with Czech accounting legislation for non-profit entities. Restricted funds are tracked separately per grant and reconciled against the funder's approved budget lines. Records are retained and kept audit-ready at all times.
Donations are applied to programme delivery first. A modest, disclosed proportion covers the administration and fundraising without which no programme could run. Restricted donations are used only for the purpose stated by the donor; if that purpose becomes impossible we contact the donor before reallocating anything.
We maintain written policies on safeguarding of children and vulnerable adults, data protection under the GDPR, anti-corruption and gift acceptance. Volunteers and staff working with minors are briefed and supervised, and concerns can be raised confidentially with the board chair.
Equality
Feng-yün Song, z.s. guarantees equal opportunity and equal treatment to everyone who participates in, works for, volunteers with, donates to or partners with the association. We do not discriminate on the basis of race, colour, ethnic or national origin, nationality, citizenship or residence status, age, sex, gender identity or expression, sexual orientation, marital or family status, disability or health condition, religion or belief, political opinion, language, social background or economic situation.
This commitment applies to every aspect of our activity: admission to programmes, allocation of support, recruitment and treatment of staff and volunteers, selection of partners and suppliers, and access to our premises and events. Programme materials are offered in accessible formats wherever we are able, and no participant is ever excluded for inability to pay.
Harassment, bullying and any form of degrading treatment are prohibited. Anyone who experiences or witnesses discrimination in connection with our activity may report it to the executive director or, if that is not appropriate, directly to the chairperson of the board at info@karmakare.com. Reports are handled confidentially, investigated promptly and answered in writing.
